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Enroll a New Member?

Enrollment in TMRS is mandatory for employees who work in positions that normally require 1,000 hours of service per year.  When a person accepts employment with the city, the city must determine if the position for which the employee has been hired qualifies for TMRS membership based on this 1,000 hour rule (see box 1).  The following questions should be considered:

Does the new employee work in a permanent position that normally requires 1,000 hours of service per year?

  1. If No, do not enroll the employee in TMRS.  The city is not required to notify TMRS if an employee is not enrolled. 
  2. If Yes, the employee must be enrolled in TMRS.  The city can enroll new employees one of two ways:
    1. Online by completing the New Member Enrollment section of the TMRS City Portal here {link to portal}.  The city must be a registered user of the TMRS City Portal to enroll new employees online. Click here {registration link} to register as a user if the city is not yet registered.
    2. Manually by completing the upper half of the New Member Form (TMRS-16).  This is the only enrollment option available if the city is not a registered TMRS City Portal user.

Every TMRS member should designate a beneficiary to receive their TMRS funds in the event of their death prior to retirement. To determine the appropriate beneficiary designation form, ask if the new employee is already a member of TMRS because of previous city employment.

  1. If the city enrolled the employee online through the TMRS City Portal and
    1. The answer is no, ask the employee to complete a (TMRS-7) to designate a beneficiary. 
    2. The answer is yes, ask the employee to complete a
      • (TMRS-7) if they are NOT vested; or a
      • (TMRS-7V) if they are vested
  2. If the city enrolled the employee manually by completing the New Member form (TMRS-16), and
    1. The answer is no, ask the employee to complete the bottom half of the New Member form (TMRS-16).
    2. The answer is yes, ask the employee to complete
      • The bottom half of the New Member form (TMRS-16) if they are NOT vested; or a
      • Vested Change of Beneficiary form (TMRS-7V) if they are vested.  Note:  You will need to submit both the TMRS-16 (upper half only) and the TMRS-7V to manually enroll an employee who is already a vested member of TMRS.
  3. If the employee dies and does not have a legal beneficiary on file with TMRS, any TMRS funds due the employee will be paid to the employee’s estate.  TMRS will not recognize a beneficiary until such time that the appropriate form has been received by TMRS and the designation is deemed valid.  It is imperative that the employee understands that it is their responsibility to ensure the form is submitted and received by TMRS upon completion of the form. 

What happens next?

  1. TMRS assigns a unique TMRS ID number to every employee who is successfully enrolled into TMRS.  This number is a secure account identifier that should be used instead of the employee’s Social Security number when conducting TMRS business. 
  2. The new member will receive two separate mailings:
    1. A TMRS Benefits Guide that will provide them with information related to their new TMRS benefits; and
    2. A confirmation letter that confirms the employee’s personal data as recorded in TMRS records.  The letter will also provide the employee with information to register on the MyTMRS member portal as well as provide them with the information they need to designate a beneficiary if they haven’t already done so. 
  3. It is important that the member keeps his or her contact and personal information current with TMRS in order to receive future mailings (e.g. the member newsletter Insight and the personalized Annual Statements) and for maintenance of employee records. 
1. Mandatory Enrollment means that employees must join TMRS if they are employed in a permanent, full-time position that normally requires 1,000 hours of work in a year. The city determines eligibility based on the 1,000-hour rule. Seasonal or temporary employees and volunteer firefighters are NOT eligible.
2. Be sure new employees understand the importance of designating a beneficiary, and that they will want to review their beneficiary designation at key times during their careers, such as when they are vested and when their marital or family status changes.

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©2017 Texas Municipal Retirement System.
This website is an informal presentation of the TMRS Act and related law. If any specific questions of fact or law should arise, the statutes will govern. TMRS, MyTMRS, and the TMRS logo are registered trademarks of the Texas Municipal Retirement System.