How Do I…
Enroll a New Member?
Enrollment in TMRS is mandatory (see Note 1) for employees who work in positions that normally require 1,000 hours of service per year. When a person accepts employment with the city, the city must determine if the position for which the employee has been hired qualifies for TMRS membership based on this 1,000 hour rule (see box 1).
When to Enroll
Does the new employee work in a permanent position that normally requires 1,000 hours of service per year?
- If No, do not enroll the employee in TMRS. The city is not required to notify TMRS if an employee is not enrolled.
- If Yes, the employee must be enrolled in TMRS. The city can enroll new employees one of two ways:
- Online by completing the New Member Enrollment section of the TMRS City Portal. The city must be a registered user of the TMRS City Portal to enroll new employees online. Click here to register as a user if the city is not yet registered.
- Manually by completing the upper half of the New Member Form (TMRS-16). This is the only enrollment option available if the city is not a registered TMRS City Portal user.
Designating a Beneficiary
Every TMRS member should designate a beneficiary (see Note 2) to receive his or her TMRS funds in the event of his or her death prior to retirement.
- If the city enrolled the employee online through the TMRS City Portal, ask the employee to register through MyTMRS to designate their beneficiary. Most members can register immediately, but they may have to wait up to 10 days if they were previously a TMRS member. The employee can also complete a Beneficiary Designation Before Retirement (TMRS-BENE) form. Vested members and non-vested members complete the same form.
- If the city enrolled the employee manually by completing the New Member form (TMRS-16), and
- The employee is not already a remember of TMRS because of previous city employment, ask the employee to complete the bottom half of the New Member form (TMRS-16).
- The employee is already a member of TMRS because of previous city employment, ask the employee to complete
If the employee dies and does not have a legal beneficiary on file with TMRS, any TMRS funds due the employee will be paid to the employee’s estate. TMRS will not recognize a beneficiary until the appropriate form has been received by TMRS and the designation is deemed valid.
What Happens Next
- TMRS assigns a unique TMRS ID number to every employee who is successfully enrolled in TMRS. This number is a secure account identifier that should be used instead of the employee’s Social Security number when conducting TMRS business.
- The new member will receive two separate mailings:
- A TMRS Benefits Guide that will provide them with information related to their new TMRS benefits; and
- A confirmation letter that verifies the employee’s personal data as recorded in TMRS’ records. The letter also provides the employee with information on registering for MyTMRS and describes how to designate a beneficiary if they haven’t already done so.
- It is important that the member keeps his or her contact and personal information current with TMRS in order to receive future mailings (e.g., Annual Statements) and for maintenance of employee records. It is also important for the member to use a non-work email address for their MyTMRS account to ensure they can access their MyTMRS account when they leave employment.
Mandatory Enrollment means that employees must join TMRS if they are employed in a permanent, full-time position that normally requires 1,000 hours of work in a year. The city determines eligibility based on the 1,000-hour rule. Seasonal or temporary employees and volunteer firefighters are NOT eligible.
Be sure new employees understand the importance of designating a beneficiary, and that they will want to review their beneficiary designation at key times during their careers, such as when they are vested and when their marital or family status changes.